Last updated: 30 June 2023.
Your.Rentals is an accommodation management service for managers of vacation rental properties and other alternative accommodation and is provided by Your.Rentals A/S.
This Agreement defines the terms and conditions (the “Terms” or the “Agreement”) for the use of the Your.Rentals service by property managers, including private individuals and professional agencies.
“Your.Rentals”, "Us", “us”, “We” and “we” means Your.Rentals A/S, a Danish corporation with CVR number 38123947, its headquarters located at Vesterbrogade 149, 5. 1620 Copenhagen V, Denmark.
"You", “you”, “Your” and “your” refers to the person accepting the terms of this Agreement or the company this person represents.
“Platform” and “Service” means the software provided by Your.Rentals A/S and available on www.your.rentals and sub-domains (the “Your.Rentals Site”).
“Property Manager”, "User" and “Users” means you or your employees, representatives, consultants, contractors or agents who are authorized to use the Service and have been supplied user identifications and passwords by you.
“Accommodation” means the physical property for which you have the legal right to create a Listing for and rent on a short-term basis to Guests.
“Listing(s)” means the content, pictures, text descriptions, video, pricing and other data provided by you via the Your.Rentals service to represent Accommodation that you make available for booking by Guests.
“Publish” means the action undertaken by you to make your Listing available to Guests on selected Sales Channels.
“Sales Channels” means the websites that Your.Rentals has commercial agreements with for the publishing of Accommodations for booking by Guests.
“Channel Manager” refers to the feature in the Your.Rentals system which allows you to define which Sales Channels your Listing(s) will be published on.
“Guest” means a third party individual with whom you contract for the rental of an Accommodation as represented by a Listing published through the Service, where the Booking and Guest Payment for the Booking were processed through the Service.
“Booking Rules” means the rules that you define for each Listing including check-in days, minimum stay, nightly rates and discounts including Longer stay discounts, seasonal price adjustments, Early bird and Last minute discounts.
“Request Booking” means the status of a Listing that requires your explicit acceptance of the Booking made by a Guest before it is confirmed.
“Instant Booking” means the status of a Listing that does not require your explicit acceptance of the Booking made by a Guest before it is confirmed.
“Confirmed Booking” means an agreement between You and a Guest for the rental of an Accommodation as represented by a Listing.
“Booking Request” means a confirmed and pre-paid request from a Guest for the rental of an Accommodation, for which you are required to Accept or Decline before it becomes a Confirmed Booking.
“Accepted Booking” means a Booking Request that has been explicitly accepted by you by clicking the Accept button and is now confirmed.
“Declined Booking” means a Booking Request that has been explicitly declined by you by clicking the Decline button and is cancelled.
“Cancelled Booking” means a Confirmed Booking that has been explicitly cancelled by you or the Guest by completing the Cancel Booking steps.
“Guest Payment” means the money authorised and captured by Your.Rentals from the Guest for a Request Booking or Confirmed Booking.
“Guest Cancellation Policy” means a pre-defined set of rules that you select per Listing in the Platform defining the refund available to the Guest in the event that they cancel a Confirmed Booking.
“Calendar” means the Your.Rentals calendar for each Listing which shows available and not available bookable nights.
“Calendar Sync” means a service provided by Your.Rentals to import third party calendar events to the Your.Rentals Calendar and export Your.Rentals calendar events using the iCalendar format.
“Account” means your login and all associated personal data within our Platform, including information that is required to be stored by us for you to use the services
“Account Plan” means a set of commercial terms between you and Your.Rentals defining such things as the Fees that you pay us, Payout Terms and other conditions.
“Fees” refer to the amounts that Your.Rentals deducts from Bookings before Payouts are calculated to cover the costs of providing our Service, and the direct costs of Bookings including Sales Channel commissions which we pay on your behalf, and the financial costs of processing Guest payments and your Payouts. “Fees” also refer to one-time payments that you make to us for various services and recurring payments that you make to us for subscription based services which are automatically collected by us at regular intervals.
“Cancellation Fees” means the fees that you agree to pay Your.Rentals if you cancel a Confirmed Booking further defined in this Agreement.
“Payout” means the money that you receive from Your.Rentals for a booking after we have deducted our Fees. A Payout is made to your nominated Payout method on a date according to the Payout terms for your account.
“Payout Terms” means the pre-defined set of rules set by your active Account Plan that determine the Service Fee amount and Payout date that will be applied to a Confirmed Booking.
“Payout Method” means the details of your bank account or other supported financial account to which we transfer your Payout.
"Intellectual property rights" means unpatented inventions, patent applications, patents, design rights, copyrights, trademarks, service marks, trade names, domain name rights, mask work rights, know-how and other trade secret rights, and all other intellectual property rights, derivatives thereof, and forms of protection of a similar nature anywhere in the world.
“Website” (or “Websites”) refers to an optional Your.Rentals product feature that provides you with your own website that is hosted by us and integrated by API to Your.Rentals platform.
By clicking "Sign up" and creating a Your.Rentals account, you represent that you are authorised to enter into this Agreement as a private person or as an authorised representative of the company being represented as a party to this Agreement with Your.Rentals A/S, and that you agree to be bound by all its terms and conditions, including these Terms.
We provide Your.Rentals as an online service, meaning that all services provided are in digital form and no hard copies of data or services will be made available. Your.Rentals provides an online management service for Accommodations which takes the form of a software platform which can be used by you to create, manage, and distribute your Listing(s) to supported Sales Channels via our Channel Manager and Direct Booking channels (including integrated Websites) in order to sell nights in the Accommodation you own, manage or have authority to represent; along with additional related rental management services.
§4 User Agreements
Property managers may register online with Your.Rentals for a User account to list their Accommodation in order to receive bookings through Sales Channels or directly from guests, and to gain access to other property/rental management features. All User accounts must have a verified email address and a verified mobile phone number to be activated. By registering a User account, you agree to the following responsibilities:
- Ensure that your account details and User profile are correct and up to date;
- Create, Publish and maintain your Listings;
- Ensure that your Listings provide a true and accurate representation of your Accommodation;
- Ensure that your Listing rates are set correctly with a minimum of 12 months advance seasonal rates defined at all times;
- Ensure that your Calendar(s) are always up to date using Calendar Sync or by blocking unavailable dates manually to your Calendar;
- Ensure that if your Listing is temporarily or permanently unavailable, or you are not accepting bookings for a certain time period, that you unlist your Listing or close the Listing Calendar;
- Ensure that your selected Sales Channels for each Listing reflect your wishes, and that you are not directly listed on any selected Sales Channels which would result in duplicated Listings;
- Receive and respond to pre-booking enquiries from potential Guests in a timely manner;
- Approve Booking Requests if one or more of your Listings is listed with Request Booking;
- Resolve double bookings to the Guest’s satisfaction;
- Contact Guests prior to check-in to advise of check-in procedures;
- Validate guest identity at check-in. In case of invalid guest identity, you must report this to Your.Rentals within 24 hours of guest arrival. Payout cannot be guaranteed if guest identity is not validated upon arrival and a complaint or chargeback is received;
- Resolve post-check-in issues, including complaints by the Guest about Accommodation quality;
- Agree to provide your Accommodation for rental according to the Rental Terms for Guests and not to provide different terms to guests;
- Resolve issues brought about by the failure by either you or the Guest to fulfil the Rental Terms for Guests agreed to via the Platform;
- Report problems to us that you encounter during the Guest’s rental period or no later than 48 hours after check-out using the “Report a problem” link found on the booking details page;
- Provide proof of your identity and legal right to advertise and offer for booking any accommodation described by Listings in your account upon our request.
§5 Accommodation Listings
You acknowledge and agree that you alone are responsible for any and all Listings you publish.
Accordingly, you represent and warrant that you are legally entitled to advertise for rental the Accommodation represented by any Listing you publish using the Service. Specifically, you represent and warrant that any Listing you publish and the booking of, or a Guest's stay at, an Accommodation in a Listing you post: (i) will not breach any agreements you have entered into with any third parties, such as homeowners associations, lease or rental agreements, and (ii) will (a) be in compliance with all applicable laws (such as zoning laws and laws governing rentals of residential and other properties), Tax requirements, Intellectual Property laws, and rules and regulations that may apply to any Accommodation included in a Listing you post (including having all required permits, licenses and registrations), and (b) not conflict with the rights of third parties. Your.Rentals assumes no responsibility for a Property Manager’s compliance with any agreements with or duties to third parties, applicable laws, rules and regulations. Your.Rentals reserves the right, at any time and without prior notice, to remove or disable access to any Listing for any reason, including Listings that Your.Rentals, in its sole discretion, considers to be objectionable for any reason, in violation of these Terms, or otherwise harmful to the Service. In particular, Your.Rentals reserves the right to remove or disable Listings or User Accounts which have received negative reviews from guests, or have cancelled or declined an excessive amount of bookings (as determined by Your.Rentals).
§5.1 Copyright & Intellectual Property
Your listing must be in compliance with all copyright and intellectual property laws and regulations including, but not limited to, written content such as listing descriptions and visual media content such as photos. Your.Rentals accepts no responsibility for your adherence to the relevant laws and regulations, and retains the right to remove without notice or compensation any listing that is found or believed to be in breach of such. In case of uploading images or content to which you do not own the copyright you agree to reimburse Your.Rentals any costs and expenses for settling claims that may arise.
§5.2 Listing Accuracy
Listings must as far as possible accurately reflect the nature of the property, in regards to descriptions, photos, amenities, or any other information pertaining to the property which may influence a guest’s booking decision or experience at the property. Similarly, upon the guest’s arrival the property must as far as possible reflect the listing as it was made at the time of booking. Any significant changes (for example, renovations or alterations, or the temporary or permanent addition or removal of facilities or amenities) must be communicated to and agreed with the guest beforehand.
Your.Rentals reserves the right at any time and without prior notice to cancel bookings, withhold payment or remove listings which are believed to have violated standards of accuracy. In such cases, you agree to pay any cancellation fees or guest compensation applicable to bookings cancelled by Your.Rentals due to listing inaccuracies.
§6 Account Plans and Custom Pricing Agreements
To meet the needs of different Users, Your.Rentals may offer Custom Pricing Agreements with Users at Your.Rentals’ sole discretion. Users with Custom Pricing Agreements remain subject to the Terms & Conditions described in this document.
Custom Pricing Agreement terms may include, but are not limited to, alterations to Fees, Payout terms or the inclusion or use of other services or features.
The offering or activation of such terms may be subject to the User completing a Business Verification process. In such cases, your Account must be in the name of a registered Business which has been verified by Your.Rentals (“Business Verification”) before these terms are activated. If you have applied for a Custom Pricing Agreement, while your Business Verification is pending, your Account will have the same commercial terms as our standard Pricing Agreement which does not require Business Verification. Any Bookings confirmed while your Business Verification is pending will have the same commercial terms applied as our standard Pricing Agreement.
Any decision by Your.Rentals regarding a Business Verification application is final, and we are under no obligation to provide reasons for such decisions or means for objections to be reviewed.
Your.Rentals reserves the right to adjust the commercial terms of Account Plans and Custom Pricing Agreements at any time, including the applicable Fees and Payout terms. All affected Account holders will be notified of such changes in advance by email, and your continued use of the Service after such notification shall be deemed as your acceptance of such changes.
§7 Use of Platform features
§7.1 Channel Manager
Your.Rentals provides a Channel Manager feature which allows you to publish your listings via Your.Rentals in the Sales Channels that you choose.
By using the Channel Manager feature, you agree that:
- Your.Rentals will use its best efforts to build and activate your listing as quickly as possible in your selected Sales Channels, however cannot guarantee a timeframe for this to happen.
- Sales Channels may have their own rules or requirements that you must accept via the Your.Rentals Channel Manager feature before your listing can be built and activated in that particular Sales Channel.
- Such terms may include, but are not limited to, listing content (such as mandatory amenities or the provision of rental licence numbers or other legal documents) or agreement that bookings made through this channel are subject to alternative policies regarding cancellation fees or security deposits.
- You agree to provide accurate information regarding relevant rental licences or tax details as required by channels and/or for rentals in your region. Your.Rentals is not liable for the accuracy of the information that you provide and accepts no legal responsibility for any issues which may arise as a result of a failure to provide such information where required.
- Upon its own decision, or following a request from a Sales Channel, Your.Rentals may deactivate your listing in one or more Sales Channels without providing a reason.
Your.Rentals provides a feature referred to as “Insights” which enables you to view market information and analyse data. This data is provided by a third party and Your.Rentals accepts no responsibility for the accuracy of this information.
§7.3 Direct Bookings
Your.Rentals provides Direct Booking features which enable you to receive and process bookings without the use of Sales Channels, for example via personalised offers which you create and send to guests, via your social media, or through your own website. As such, these bookings are not subject to Channel Fees, though our usual Service fee will apply.
By using our Direct Booking features, you agree to administer bookings in accordance with all relevant laws, requirements and regulations in your location, including, but not limited to requirements regarding local taxes, VAT or rental licencing.
Direct Bookings are subject to our Guest Terms & Conditions.
§7.3.1 Direct Booking Widget, Booking Pages & integrated Websites
Your.Rentals enables Users to create and install Direct Booking widgets on their own website in order to receive bookings from guests. Additionally, Users are able to customise certain aspects of the Widget and the subsequent Your.Rentals hosted Booking Pages, for example by changing colours or images. By using Direct Booking widgets you agree that you accept sole responsibility for the correct installation of the widget, including ensuring that bookings made through these each widget pertain to the correct property Listing. Your.Rentals is not responsible for any issues which may arise as a result of incorrect installation or unauthorised alteration. You also agree that all information provided in our Direct Booking customisation features is accurate and permitted by law, and that you have the legal right to use any submitted media including logos, videos or other images.
Certain users may additionally choose to subscribe to a Your.Rentals integrated Website through Your.Rentals’ platform or via agreement. Specific terms related to integrated Websites may be defined within such agreements. The availability of these features is at the sole discretion of Your.Rentals. You agree that it is your sole responsibility to ensure that your website content and information adheres to all relevant laws and regulations regarding truthfulness and responsible advertising, and that you have the legal right to use any submitted media including logos, videos or other images.
§7.4 Guest Communication
Your.Rentals provides features which enable communication between the User and other parties such as actual or potential Guests. You agree that you will not engage in any malicious communication, such as messages containing harassment, obscenities, hate speech, discriminatory language, threats, or promotion of illegal activities. You agree that it is your sole responsibility to ensure that any files, attachments or links included in messages you send are free from any harmful or illegal material.
You agree that you are responsible for ensuring that any personal details relating to another party (such as a Guest) acquired through the use of Your.Rentals’ platform are stored and maintained in accordance with the relevant data protection laws.
You understand and agree that Your.Rentals may monitor communications sent and received through our platform.
§7.4.1 Guest Reviews
Your.Rentals provides Guests with the ability to submit reviews upon check-out from a booking. You understand and agree that any response you issue to reviews must be in accordance with the policy against malicious communication outlined in section §7.4. You agree that such reviews and responses may be distributed to other platforms and are treated as public information unless specifically indicated otherwise by Your.Rentals.
Your.Rentals is not responsible for the content or accuracy of reviews submitted by guests and is under no obligation to adjust, refuse or remove reviews, though may do so at our own discretion.
§8 Management of Bookings
Managing bookings whether they be Booking Requests and Confirmed Bookings is the sole responsibility of the User.
You understand and agree that Your.Rentals does not act as an insurer or as your contracting agent. If a Guest books your Accommodation and stays at your Accommodation, any agreement you enter into with such Guest is between you and the Guest and Your.Rentals is not a party to it.
For clarity, at the moment that a Booking is confirmed, whether by instant confirmation for Instant Booking listings or by your Acceptance of a Booking Request for Request Booking listings, an agreement is concluded between you and the Guest. Furthermore, at the time that a Booking is confirmed you agree to pay Your.Rentals the Fees as specified in this Agreement.
The terms for each booking, such as available dates, check-in days, minimum and maximum stay, maximum number of guests* allowed, discounts, advance notice, guest cancellation policy and Extras, are based upon the information defined in your Listing by you at the time the Booking Request of Confirmed Booking is created. These booking terms represent an offer from you to any potential Guest. No adjustment to booking terms may be made for a particular Confirmed Booking or Booking Request after it has been created.
*At any time, the rental property and the grounds of the property may be occupied by no more than the maximum number of Guests stated on the booking receipt. Children between 2 and 12 years old are counted towards your Number of guests (guest maximum), while Infants (under 2 years of age) are not counted toward your guest maximum. If you have paid for additional Guests, then the maximum Guests is the sum total of maximum Guests, excluding infants, plus paid for additional Guests.
§8.1 Accepting and Declining Bookings
If you have chosen Instant Booking for a Listing:
- Bookings are automatically confirmed by the Platform as long as your Calendar has availability, Booking Rules are fulfilled, and the Guest details and payment are valid.
If you have chosen Request Booking for a Listing:
- Bookings are immediately confirmed when you click the Accept button from the booking request screen within 24 hours of the Booking Request being submitted by the Guest;
- Bookings Requests are declined with no charge to you when you click the Decline button from the booking request screen within 24 hours of the Booking Request being submitted by the Guest;
- Bookings Requests are automatically declined by the Platform if you fail to click the Accept or Decline button from the booking request screen within 24 hours of the Booking Request being submitted by the Guest;
- We reserve the right to apply a penalty Fee, limit your account access and/or unlist your listings for failing to Accept or Decline a booking request within 24 hours of the booking request being submitted by the Guest.
Once a booking made through the platform is confirmed either if it is an Instant Booking or a Booking Request accepted by you, the booking is binding.
§8.2 Cancellation of Bookings
§8.2.1 Cancellation by Guest
Should the Guest cancel a Confirmed Booking prior to the check-in time, we will calculate any refund due to the Guest based upon the exact time that the booking was cancelled and the Guest Cancellation Policy present on your Listing at the time of booking. Should the Guest cancel a Confirmed Booking, our Fees will be deducted from any Payout due to you.
§8.2.2 Cancellation by You
Should you need to cancel a Confirmed Booking, you must do so by logging in to your Your.Rentals account and using the “Cancel booking” feature found on the Booking details page. Requesting a cancellation by way of email, LiveChat, telephone call or any other means is not possible. Furthermore, it is strictly prohibited for you to contact a Guest directly to cancel a Confirmed Booking, and any such agreements made in this way will not be supported or honoured by Your.Rentals.
If you need to cancel a booking due to Extenuating Circumstances (Force Majeure), you are required to provide documentation as proof that such circumstances apply. Your.Rentals is under no obligation to provide refunds without adequate documentation.
§8.2.3 Cancellation by Your.Rentals
Under certain circumstances, Your.Rentals reserves the right to cancel a confirmed booking on your behalf. If Your.Rentals decides to cancel a confirmed booking on your behalf because we or the guest cannot get in contact with you, or due to the property not being available at check-in, then our usual cancellation fees will still apply.
Your.Rentals also reserves the right to cancel confirmed bookings without any payout to you and to refund the guest in full under conditions such as:
- Extenuating Circumstances (where proof is provided by the guest)
- We have been unable to verify your account or suspect fraudulent activities
- The Guest Payment involves Elevated Risk or suspected fraudulent activities
- Technical issues outside of our control
- Where a Sales Channel has a fully refundable cancellation policy for your listing
§8.2.4 Cancellation Fees
By cancelling a Confirmed Booking, you agree that the Fees already invoiced and incurred for such booking are non-refundable (“Cancellation Fees”). You agree to pay us these Fees either by way of a deduction from your next Payout, upon request in our software prior to cancelling the booking, via a payment method that you have shared with us, or upon presentation of an invoice from us, at our discretion. We always display to you the Cancellation Fee amount when you cancel a Confirmed Booking, and the action of cancelling a Confirmed Booking by you confirms your agreement to pay us these Cancellation Fees.
§9 Other booking settings
§9.1 Mandatory Extras
Mandatory Extras that are to be paid upon check-in are strictly forbidden. Cleaning may be defined by you as a Mandatory Extra with a price in your Listing. Fees for Cleaning when it is a Mandatory Extra are collected by us from the Guest when booking. Cleaning Fees are subject to our usual charges and service fees.
You agree to never ask or demand from any Guest at any time payment for any Extras after the booking has been confirmed by the Platform.
§9.2 Optional Extras
You are able to define Optional Extras for each Listing which will be communicated to the Guest after their Booking is confirmed. You may choose to offer such Extras free of charge or for a fee. The Guest may order Optional Extras up to 7 days before check-in, and we will notify you of an order by email. We do not take any payment for nor do we charge any commission on Optional Extras. It is solely your responsibility to provide ordered Optional Extras at the time of check-in and collect payment from the Guest. Optional Extras provided by you to a Guest are not covered by our Rental Terms for Guests and must be governed by a separate agreement between you and the Guest directly, for which you are solely responsible.
§9.3 Local taxes
In some towns, regions or countries, property managers must register guests and collect tourist or local taxes upon check-in. It is your sole responsibility to be aware of your local laws and collect and report any applicable taxes and fees.
You agree to define any mandatory local taxes applicable to bookings of your Accommodation via the Service in your Listing builder before publishing a Listing. When you add local tax requirements in the Listing builder, we will notify the Guest prior to booking. We do not take any payment for local taxes, and it is solely your responsibility to collect payment from the Guest at the time of check-in.
Should a booking be made and local taxes are not defined in the Listing builder at the time the booking was confirmed by the Platform, you agree not to request payment of such local taxes directly from the Guest and to incur the cost of paying such local taxes yourself.
§9.4 Security Deposits
You may elect to require a Security Deposit from the Guest by defining this in your Listing. Should you require a Security Deposit from a Guest, as defined in your Listing at the time the Booking or Booking Request was created, where collection of security deposits is supported by the booking channel we will guarantee approved claims for damages by you up to this amount in the event that the claim for damages cannot be resolved directly with the Guest by you, or any insurance held by you or your Guest does not cover the approved claims for damages.
Your.Rentals will use commercially reasonable efforts to address Property Managers’ requests and claims related to Security Deposits, but Your.Rentals is not responsible for administering or accepting any Damage Claims by Property Managers related to Security Deposits, and disclaims any and all liability in this regard.
Your.Rentals is not responsible or liable if payments cannot be collected from Guests.
Any disputes or issues must be raised by You within 48 hours of check-out in order to be eligible for deposit collection.
You must submit any requested documents or evidence of damage within 7 days in order to be eligible for deposit collection.
§10 Fees for using the Service
There are 3 types of Fees charged by Your.Rentals:
- Transaction fees
- Recurring fees
- One-time fees
§10.1 Transaction fees
Your.Rentals charges Fees which are calculated and charged per Confirmed Booking. Any time that a Booking is confirmed we will calculate and invoice you for such Fees.
Your.Rentals charges two (2) Fees per Confirmed Booking via Sales Channels, a Service Fee and a Channel Fee. Each of these fees are calculated on your Rental Rate and any Cleaning fees, minus any discounts you have applied. The Service Fee is charged at a rate depending upon your active Account Plan or Custom Pricing Agreement at the time the booking is confirmed. The Channel Fee is charged at a fixed rate regardless of your Account Plan or Custom Pricing Agreement.
Your.Rentals charges one (1) Fee per Confirmed Booking via Direct Bookings features, a Direct Booking Service Fee. The Direct Booking Service fee is calculated on your Rental Rate and any Cleaning fees, minus any discounts you have applied. The Direct Booking Service Fee is charged at a rate depending upon your active Account Plan or Custom Pricing Agreement at the time the booking is confirmed.
You agree to pay our Fees per confirmed booking by way of deduction when calculating your payout for each booking, upon request in our software when cancelling a booking, or upon presentation of an invoice from us, at our discretion. A VAT invoice for our Fees is available via your Your.Rentals account for you to download from the booking details page for each Confirmed Booking or booking cancelled by you.
§10.2 Recurring Fees
Your.Rentals charges recurring fees in the following situations:
- A recurring Website subscription fee that we charge automatically either on a monthly, quarterly or annual basis.
- Recurring Domain subscription fees that we charge automatically either on a monthly, quarterly or annual basis for any domains that you choose to purchase through Your.Rentals.
- A recurring Support Fee should you choose to subscribe to one of our support packages for assistance in managing your integrated Website.
To ensure uninterrupted service, we'll automatically bill you for Recurring Fees from the date the service starts, and on each renewal period afterwards until cancellation. Your renewal period will be equal in time or amount to the renewal period of your current subscription. For example, if you're on a monthly subscription plan, each billable renewal period will be for one (1) month; and if you are on a 6-months subscription plan, each billable renewal period will be for six (6) months. We will automatically charge you the applicable amount using the payment method you have chosen, and by ordering a service, you authorize us to do this. You can disable auto-renewal at any time from your user account in which case the service will stop.
§10.3 One-Time Fees
One-Time fees refer to:
- Set-up Fees for the design and set-up of your Website and additional optional services such as domain purchase, website language setup, translations, and custom web development.
- Penalty fees such as fees for Cancellations.
As a private user, you are solely responsible for declaring your income and paying the resulting taxes for bookings generated by the Your.Rentals software, in accordance with local tax legislation. As a business that has declared a valid VAT number on Your.Rentals, VAT is not applied to the rental rates presented to or paid by guests.
Local tax will be added to our fees if you are considered a VAT taxpayer. A VAT taxpayer is a person residing in the EU or a company registered in the EU without a valid VAT number. If your account is with a company registered in an EU country, you agree to submit a valid EU VAT number so that VAT is “reverse charged” and not added to the fees charged to guests.
§12 Payouts and Finances
§12.1 Calculation of Payout amount
We always calculate your Payout based upon the Rental rates, Discounts and Cleaning fees that you have specified in the Listing Builder.
A Payout is calculated for a booking as follows:
Payout = ((Rental rate - Discounts) + Cleaning fees) - Fees
Be aware that you may choose to set your Rental Rates by entering either Gross rates (price to guest) or Net rates (your payout amount).
In the case that you have incurred Cancellation Fees on a previous booking or bookings, you accept that these will be deducted from any future Payout.
§12.2 Payout Terms
By default, you will receive a separate Payout for each confirmed booking. Your Payout Terms are determined by the Account Plan or Custom Pricing Agreement that was active at the time the booking was confirmed.
In the event that a Guest has cancelled a Confirmed Booking, your Payout will be processed on the next business day after the booking check-in date.
§12.3 Payout Currency
When you create your account, you set your account currency. You must set your rates and other prices in your selected currency. All financial information in your account is calculated in your selected currency. Payouts are made to you in your selected currency, regardless of the booking currency which may differ for each booking. As such, you accept that small variations due to exchange rate fluctuations or cost-covering mark-ups may occur.
§12.4 Bank Transfers
In order to receive payouts via Bank Transfer, you agree that your account information must be securely shared with selected third parties, namely Payment Providers. Some recipient banks may charge fees for accepting our payouts. Your.Rentals is not responsible for charging or collecting such bank fees, and is not liable for any discrepancies in payout amounts that may arise due to processing fees with your bank. Bank Transfers are processed and administered by Your.Rentals’ selected partners and Your.Rentals is not responsible for any issues which may arise as a result of other parties or systems outside of Your.Rentals’ control.
As we may become liable for chargebacks from payment services used by Guests, we retain the right to make a deduction from any future payouts in relation to such chargebacks. You shall provide us with all reasonable cooperation in relation to chargebacks. If you incur an excessive number of chargebacks, in our sole opinion, then we may remove your property listings from our platform, and we may terminate this Agreement without notice.
In certain situations whereby we (a) receive notice of a chargeback filed without merit (as determined at our sole discretion) against us in respect of a legitimate charge for a Booking, and (b) subsequently lose the legitimate charge as a chargeback, you shall assign us the right to pursue the loss directly against the Guest, which right we may exercise at our sole discretion.
§13 Dispute Resolutions
In case of disputes between a Property Manager and a Guest, this can be solved in the Dispute Resolution Centre. Disputes must be reported during the stay or Cool-off period which starts at the check-out time and ends 48 hours later. Any Disputes that are not reported during the Cool-off period must be resolved between the Property Manager and the Guest directly and Your.Rentals has no responsibility to mediate in these cases. Furthermore, for a Security Deposit to be used in the Dispute Resolution, the Dispute must be reported using the Dispute Resolution Centre during the Cool-off period.
§14 Information Storage
Your.Rentals stores the following information: all relevant data pertaining to users’ accommodation including descriptive texts, rich media such as photos and videos, prices and availability; personal and company data you give us in the sign up process. All data will be shared with third party sites such as Payment providers, Sales Channels, agents or property providers by your agreement.
§ 15.1 Data security
Your.Rentals undertakes to make its best efforts to keep its users’ data confidential and to distribute it only to authorised parties. You are requested to keep backups of your own data and in the event of a data loss Your.Rentals does not guarantee to keep copies of your data. You are responsible for the accuracy of your own data and for checking the quality of the data on a frequent basis. While we only work with third party data processors who are GDPR compliant, Your.Rentals accepts no liability for breaches or other circumstances which may arise in systems outside of our control.
You undertake to use the system only for its intended purpose. Software hacking, re-use of our software code, accessing materials which you have not been authorised to use, and deliberately placing the platform under undue stress and repeatedly harassing other users via unsolicited email or other means of communication are strictly forbidden.
§ 15.2 Payment security
Your.Rentals undertakes to allow its Users to upload their Accommodation rates and pricing, digital media such as images and text describing Accommodation for rent and calendar data describing the nightly availability of each Accommodation unit for rental. Your.Rentals will store such data and distribute it in real time or close to real time to Sales Channels authorised by you.
§17 Warranties and Limitations
While we strive for our systems to be available at all times and free from errors, we do integrate software and services from third party vendors to provide certain features, and as such, Your.Rentals cannot be held liable by you for any problems arising from:
- Failures or delays of Calendar Sync imported events from third party calendar systems;
- Failures or delays of Calendar Sync export from Your.Rentals calendars and their import into third party calendar systems;
- Non-delivery of SMS or email Booking Request or booking confirmation notifications sent by the Platform to you;
- Failure of Payouts due to errors with our financial services provider or bank account errors input by you;
- Non-removal of Listings from specific Sales Channels within a certain time period;
- Publishing of Listings by specific Sales Channels within a certain time period;
- Your incorrect input of rates or failure to keep your Calendar updated.
Your.Rentals may not be held responsible for damages to third parties resulting from distribution of data and media supplied by you, which you were unauthorised to send to us. You warrant that you have permission to distribute all data and media you supply to us. You are responsible for damage to Your.Rentals or third parties resulting from malicious code or computer viruses which were distributed by you into the platform.
§18 Interruptions in our service
Whilst Your.Rentals take every care to maintain the continuity of our services, the Internet is not always a stable medium, and errors, omissions, interruptions of service and delays may occur at any time. As a result, Your.Rentals does not accept any on-going obligation or responsibility to operate the Your.Rentals services or any particular part of it.
Your.Rentals reserves the right to collect statistics describing its Users’ performance and compliance with these terms and conditions and reserves the right to cancel the provision of the Service with immediate effect for Users who abuse these. Serious abuse resulting in financial loss or reputational damage to Your.Rentals may result in legal action being taken against the Property Manager.
If a Property Manager is found to be in breach of contract, Your.Rentals reserves the right to cancel the User’s service with immediate effect. In cases of contract breach, any funds owed to Your.Rentals must be settled immediately upon presentation of a valid invoice.
If you wish to unlist any or all of your Listings, this can be done from the Listings page. If you no longer wish to have an account in Your.Rentals, the account can be permanently deleted by logging into your Account and using the “Delete account” function. In the event that you wish to permanently delete your Account, you agree to honour any existing Confirmed Bookings. Your Account may only be permanently deleted when all Confirmed Bookings have completed. When an Account is deleted, this Agreement is terminated. If you have a Website(s) linked to your Account, by permanently deleting your Account, you will also permanently delete all data and content of your Website.
§22 Limitation Of Liability
In no event other than abuse of the platform covered in the paragraph titled "abuse" shall either party's aggregate liability exceed the amounts actually paid by and/or due from you in the twelve (12) month period immediately preceding the event giving rise to such claim. In no event shall either party and/or its licensors be liable to anyone for any indirect, punitive, special, exemplary, incidental, consequential or other damages of any type or kind (including loss of data, revenue, profits, use or other economic advantage) arising out of, or in any way connected with this service, including but not limited to the use or inability to use the service, or for any content obtained from or through the service, any interruption, inaccuracy, error or omission in the content, regardless of the cause, even if the party from which damages are being sought or such party's licensors have been previously advised of the possibility of such damages.
§23 Modification of terms
We reserve the right, at our sole discretion, to modify the service or to modify the Terms of this Agreement or its policies relating to the Service at any time, effective upon posting of an updated version of this Agreement on the Service. If we modify these Terms, we will either post the modification on the Site or otherwise provide you with notice of the modification to your registered email address. We will also update the "Last Updated" date at the top of these Terms. By continuing to access or use the Service after we have provided you with notice of a modification, you are indicating that you agree to be bound by the modified Terms. If the modified Terms are not acceptable to you, your only recourse is to cease using the Service.
§24 No partnership or joint venture
Nothing in these Terms or in your use of the Your Rental site creates, or is intended to establish, any partnership or joint venture between Your.Rentals and you.
In the event of any inconsistency or discrepancy between the English and any translated version of the Property Manager Terms & Conditions the English version will prevail.
This agreement is made under the laws of Denmark and any disagreements will be settled in the appropriate court in Copenhagen.