How do I set different prices for different periods, such as during the summer, for local events or at other peak times?
In the Seasonal rates section, it is possible to add rules that override your Basic rates and conditions.
Seasonal rates
Many Property Managers wish to increase prices at different levels when demand is higher for their listing. This may be for summer periods (for summer properties), winter periods (for ski properties) or for various holiday periods and when special events are being held nearby, such as when there is a high profile concert or sporting event.
Deleting a Seasonal price rule
Seasons on Calendar - Optimise your Seasonal rates faster and easier
How do I use Seasons on Calendar?
What happens to the Custom rates?
How do I set a Seasonal rate?
You can create Seasonal price increases (or decreases) for defined periods. For these periods you are able to set the following parameters which will override your Basic rates:
- Season name: Use a descriptive name (including the year) to describe your season. For example: Summer 2023.
- Start date: Choose the date that you wish to start the period - this defines the first booking night where your Seasonal price increase/decrease rule will apply.
- End date: Choose the date that you wish to end the period - this defines the last booking night where your Seasonal price increase/decrease rule will apply. Your seasonal rates will be applied until the night before the End date
- Basic night: Enter the nightly rate for a night in this period (note: this will apply to Friday and Saturday nights unless you enter a Weekend night price).
- Weekend night: Enter the nightly rate for each Friday and Saturday night in this period if you wish to charge a different rate for the weekend.
- Minimum stay: The minimum number of nights for a booking in this season.
- Maximum stay: The maximum number of nights for a booking in this season.
- Check-in days: The days of the week that a Guest may select for check-in for a booking in this season.
- Allow combination with Longer stay discount: By checking this box, we'll apply your longer stay percentage based discounts to bookings of more than 7, 14, 21, 28 nights during this season.
Seasonal rates in the Builder
You can set seasonal rates to your Listings when you create a new Listing in the Builder under the Seasonal rates tab. If you do not wish to set seasonal rates when you create a new Listing, you will be able to do it later by using the Seasons on the Calendar feature.
Adding a Seasonal price rule
Ensure your Seasonal price rules are set for at least 12 months in advance.
- On the Seasonal rates page, click "Add Seasonal price rules".
- Enter the rates and rules for your season using the notes above if required.
- "Save rule".
- You will see cards for each of the Seasonal price rules that you have added.
As a final check that your Seasonal price rules are set correctly, use the Preview listing feature to check some dates as a Guest would, and control that your Payouts are calculated as you expected.
Note: Seasonal rates do not apply automatically every year. You need to create seasonal rates rules for each year.
Editing a Seasonal price rule
- On the Seasonal rates page, click the Edit button on the Seasonal price rule card that you wish to edit.
- Update the rates and rules you wish to edit.
- Save rule
- Your cards will be updated to reflect your change.
Deleting a Seasonal price rule
- On the Seasonal rates page, click the Delete icon on the Seasonal price rule card that you wish to delete.
- Confirm your action.
- Your cards will be updated to reflect your change.
Note: You do not need to delete Seasonal price rules in the past, they will be aged off automatically over time - however you do need to create new Seasonal price rules each year.
No Seasonal rates
If your Basic rates apply all year round, please confirm this, so we don't bug you about updating your Seasonal rates.
- On the Seasonal rates page, check the box next to "I don't have seasonal rates - my basic rates are valid all year round."
- Click "Next".
- Your Basic rates will be applied for the whole year.
Note: Please make sure that your rates are correct to avoid any unnecessary cancellation due to incorrect rates. The best practice is to set up a Seasonal rate on top of your Basic rate, so you will have a chance to maximise your bookings and revenue when the demand and season changes.
Seasons on Calendar - Optimise your Seasonal rates faster and easier
Seasons on Calendar allows you to easily edit, create, and remove seasonal rates by using only the Calendar. This way you will have a clear overview of your rates for all of your listings. Seasons on Calendar will help you maintain the accuracy of your rates and optimise your occupancy in a simpler way.
How do I use Seasons on Calendar?
- Go to “Calendars”.
- First time when you open the Calendar after the feature was released, a window will pop up that introduces the feature and presents you with a link that leads to this help article.
- In the Calendar you will see your already existing seasonal rates. Each one of them has different colours assigned to them, so it is easier for you to distinguish them. For the new seasonal rates that you create, you can choose the colour yourself.
- With this new feature you will be able to add new seasonal rates, edit the already existing ones, and remove them.
Add a new seasonal rate:
- Click on a date or a longer date range on the calendar.
- A menu will pop up, please select: “Set seasonal rate”.
- Enter a name for the seasonal rate.
- Choose a colour for the seasonal rate.
- Set start and end date.
- You can set different prices for basic nights and weekend nights, set prices according to your business needs.
- Set minimum or maximum stay if needed.
- Select check-in days if needed.
Edit already existing seasonal rate:
- Click on the seasonal rate you wish to edit.
- Select “Edit seasonal rate”.
- In the window that pops up, you can edit everything to your liking.
- When you are finished with the changes, select “Save”.
Remove a seasonal rate:
- Click on the seasonal rate you wish to delete.
- Select “Edit seasonal rate”.
- In the pop-up window, select “Delete” in the bottom left corner.
What happens to the Custom Rates?
If you are an existing user at Your.Rentals, Custom rates were available for you until this point in the app. Custom rates allowed you to set different amounts for specific dates. You could set Custom rates in the Calendar. From now on, Custom rates are replaced by Seasonal rates that you can manage from the Calendar.
If you have already set up Custom rates for this year, they will not disappear but you cannot edit them anymore. We advise you to switch these Custom rates to Seasonal rates, since Custom rates will be retired completely from Jan 2024.