This guide shows you how to connect your Your.Rentals account with Oxygen Pelatologio to automatically create and issue Booking and Climate fee invoices for Greek properties, in compliance with Law 4446/2016/Article 111: https://www.aade.gr/en/short-term-rental
With Oxygen Pelatologio you can connect your listings to your myDATA account. Submit booking information and let Oxygen ERP send invoices to your guests after their stay.
If you already have an Oxygen Pelatologio account, skip to step 2.
If you don’t have an Oxygen Pelatologio account, continue with step 1.
Step 1: Create an Account on Oxygen Pelatologio
If you have not subscribed to Oxygen Pelatologio’s services, you can begin by proceeding to Oxygen’s pricing page, which can be found here: https://www.pelatologio.gr/main_pricing.php
Step 2: Navigate to Tools -> Marketplace
Step 3: Choose Get started under Oxygen ERP
Step 4: Connect your Oxygen account
If you have already subscribed to Oxygen Pelatologio’s services but don’t have the API key, you can contact their Technical Support team here: https://www.pelatologio.gr/contact.php
If you already had the API key from Oxygen, you can proceed by inserting the API key and then choose “Connect”.
Once you’ve inserted the correct API key, you’ll be able to connect your Oxygen account into Your.Rentals
Step 5: Enable Automatic Booking Invoices
Your Oxygen account is connected to Your.Rentals successfully. Now you can enable automatic creation & issuance of the booking invoices, and configure its settings.
The Booking invoice will include the booking's rental rates, as well as the cleaning fee and optional extras orders if applicable. All taxes are excluded from the invoice, except VAT.
To enable Booking invoice, please select the VAT type applied to your booking.
If the VAT rate 13% is applied, you can also indicate if the VAT is already included in your booking’s rates. This information will be reflected in the invoice.
You can always edit this setting later.
Step 6: Enable Automatic Climate fee Invoices
The Climate fee invoice will include the Climate Crisis Resilience Fee that the guests have paid to you during their stay.
To enable automatic creation & issuance of the invoice, please define the accommodation type and adjust the Climate Crisis Resilience Fee per unit, per night, and for each season as necessary.
You can also indicate if the Climate fee is already included in your bookings' nightly rates or not.
If this is true, the Climate fee will be deducted from your booking's nightly rates in the Booking invoice. Otherwise, your Booking invoice won't be affected.
Step 7: On Oxygen, monitor the new invoices created after the booking’s checkout
After you’ve enabled automatic invoice creation for a listing, once any booking of that listings check-outs, Booking invoice and/or Climate fee invoice will then be created automatically on Oxygen.
You’ll find these invoices on Oxygen and make any adjustments as needed, before sending it to myDATA
Step 8: On Oxygen, send the invoice to myDATA
In order for an invoice to be compliant with Greece’s short term rentals law, it has to be sent to myDATA, the platform created by Greece's tax authority to digitize business tax and accounting information declaration.
You can also automate this process on Oxygen.
Step 9: Your.Rentals send the invoice approved by myDATA to the guest
If within 24 hours from check-out, the invoices are approved by myDATA, we will automatically send them to the guest.
If after 24 hours, the invoices are still not approved by myDATA, please send it to the guest manually.
We’ll also send you notifications along this process.