Calendar Sync: Synchronising with other channels

This article is for property managers who already list a property on another website and want its calendar to stay in step with Your.Rentals. Guests do not set up calendar syncs.

This article explains how to synchronise your listing's Your.Rentals calendar with calendars you already manage on other holiday rental websites. If you list a property on Airbnb, Booking.com or anywhere else, you should set this up.

If you want to synchronise with a central calendar tool such as Google Calendar instead, see Synchronising with a central calendar.

How Calendar Sync works

Calendar Sync connects two calendars using a unique web address called an iCal address. For a sync to work in both directions, you need to set up two things:

• Import. You bring the other website's calendar into Your.Rentals, so bookings made there block those dates on Your.Rentals.
• Export. You send your Your.Rentals calendar to the other website, so bookings made here block those dates there.

To get an iCal address, you need to sign in to your account on the other website. We have collected guides on importing and exporting the most popular calendars to help you find it.

If you are unsure about any of the terms used here, see our Calendar Sync FAQs.

How to import a calendar from another channel

1. Go to your Calendars page.
2. Select the listing you want to sync.
3. On the right-hand side, find the Calendar Sync section and select Import calendar.
   
   
   
   
   
4. Click Import new calendar.
   
5. Choose the calendar source from the dropdown list.
   
6. Fill in the Calendar URL and the Calendar name.
   
7. Click Save.

Repeat these steps for every channel where you manage a calendar for this property.

How to export your Your.Rentals calendar 

Exporting means giving the other website your Your.Rentals calendar address, so that bookings taken here block those dates there.

In the Calendar Sync section, you will find your Your.Rentals Calendar URL, along with two optional settings. Choose whichever suits how you work, then copy the Calendar URL and add it to the other website.

Allow external iCal events to be exported

Leave this switched off unless you have a reason to use it. When it is on, events that Your.Rentals imported from another website are passed on again when your calendar is exported. That can cause the same event to be imported twice, which in some cases stops your calendar working correctly. If you do switch it on, check your calendar every day and tell us if anything looks wrong.

Exclude blocked events from exporting

Leave this unchecked if you want every event in your calendar to be shared. If you tick it, only confirmed bookings and manual bookings are exported, and any dates you have blocked manually will not be sent to the other website.

Sync every calendar with every other one

If you manage the property on more than one website, it is important to connect them all to each other, not just to Your.Rentals.

For example, if you are on Airbnb and Booking.com, your Airbnb calendar needs to be imported to Booking.com and your Booking.com calendar imported to Airbnb, as well as both being connected to Your.Rentals. If you skip this, a booking taken on one site will not block those dates on the other, and you can end up with a double booking.

For more on this, read our guide to synchronising multiple calendars.

What to expect once a sync is set up

Once your calendars are connected they update on their own. A booking you receive through one website will be added to your calendar on all of them.

How often they update depends on the website. Because every web server works a little differently, bookings can sometimes take a while to appear even when a sync has been set up correctly. If a sync looks like it has not worked, check again in a couple of hours before doing anything else. If dates are still missing after that, contact our support team at support@your.rentals.